The Soccer Factory
Effective Date: 01. July 2023

1. Introduction

The Soccer Factory ("the Club") is committed to protecting the privacy and personal data of its members, players, parents/guardians, coaches, officials, and any other individuals associated with the Club. This Data Protection and Privacy Policy outlines how we collect, use, store, and protect personal data in compliance with the General Data Protection Regulation (GDPR) and applicable data protection laws.

2. Data Collection and Use

2.1. Personal Data

The Club may collect and process the following personal data:

• Name, address, contact details (phone number, email address)

• Date of birth, age, gender

• Player registration details, including medical information

• Emergency contact information

• Photographs or videos for promotional purposes (with consent)

Any additional data necessary for the Club's activities and legal obligations

2.2. Purpose of Data Use

The Club collects and uses personal data for the following purposes:

• Player registration and administration

• Organizing practices, games, and events

• Communication with members, parents/guardians, and officials

• Ensuring the safety and well-being of participants

• Promotional activities (with consent)

• Compliance with legal obligations

3. Data Security and Retention

3.1. Data Security

The Club implements appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or misuse. We ensure that only authorized personnel have access to personal data and maintain confidentiality.

3.2. Data Retention

Personal data will be retained for as long as necessary to fulfill the purposes outlined in Section 2, or as required by law. Once data is no longer needed, it will be securely deleted or anonymized.

4. Data Sharing and Disclosure

4.1. Third-Party Service Providers

The Club may engage trusted third-party service providers to assist with certain activities, such as payment processing or communication platforms. These providers are contractually bound to maintain the confidentiality and security of personal data and can only use it for the specified purposes.

4.2. Legal Requirements

The Club may disclose personal data if required by law or in response to valid legal requests, such as court orders or government regulations.

5. Data Subject Rights

Individuals have certain rights regarding their personal data under the GDPR, including the right to access, rectify, restrict processing, and request deletion of their data. Requests to exercise these rights can be made to the Club's Data Protection Officer (DPO) using the contact details provided in Section 7.

6. Consent and Withdrawal

The Club will obtain explicit consent when required for the collection and use of personal data. Consent can be withdrawn at any time by contacting the Club's DPO.

7. Contact Information

For any inquiries, requests, or concerns regarding this Data Protection and Privacy Policy, please contact:

Data Protection Officer:
Name: Mr. Conor Maguire
Email: thesoccerfactory@hotmail.com

8. Changes to the Policy

The Club reserves the right to update or modify this Data Protection and Privacy Policy as needed. Any changes will be communicated through appropriate channels and will be effective upon posting the revised policy.

By continuing to engage with the Club, you acknowledge and agree to the terms outlined in this Data Protection and Privacy Policy.

The Soccer Factory
Director/Head Coach:
Mr. Conor Maguire BSc (Hons)